Learn how to create and send inventory to ShipBob!

Use the flow, if you are:

In case you are using ShipBob shipping labels, click on Buying ShipBob labels? Go to the Old Send Inventory Form. For more information click here.

To send inventory to ShipBob, start by creating a Warehouse Receiving Order, also known as a WRO. A WRO is a form provided by the client for sending inventory shipments to ShipBob.

WROs let our team know what exactly is being sent to our fulfillment center(s). They provide us with information like each item’s name and SKU, and it also lets us know how much of each item is being sent to us.

-----------------------------------------------------------------------------------------------------------------------------

Pricing:

  • First 2 hours: $25
  • After the first two hours: $35/hour 

SLA: 5 Business Days
-----------------------------------------------------------------------------------------------------------------------------

Important Notes:

  • If you are shipping inventory from outside the US to one of our US FCs, shipments MUST be Delivered Duty Paid (DDP) and not Delivered Duty Unpaid (DDU), and should never be marked as 'bill receiver” for duties and taxes. In addition, your company should always be listed as the Importer of Record, and ShipBob should only be listed as the delivery location.
  • ShipBob WRO labels do NOT include shipper's insurance. We are unable to file claims for any damaged or lost WROs shipped on ShipBob labels. You must purchase your own shipping labels in order to add insurance through the carrier, and we strongly encourage you to add insurance.
  • We don't accept items that are over 50 lbs.

Creating a WRO
The WRO flow is comprised of 6 steps. In order to proceed to the next step, you must finish the current one. At any time during the WRO creation process, you can go back and edit the details entered (Note: editing might affect other steps and you will be to edit those as well). If you leave the WRO before the final confirmation we will save your WRO in Draft mode. You can complete your WRO by clicking the WRO ID from the WRO View Page.

Once you finish creating the WRO please add the tracking number for each box on the WRO summary page.

Step 1: Choose FC
From the drop-down list select the FC you want to ship your WRO. Click Save & Continue to proceed.

Step 2: Add Items
Search for the items you are sending to ShipBob. Note: you can select multiple items. 

Important Notes:

  • If your items have Expiration Dates, please make sure you enter those correctly. Any discrepancies in expiration dates on the physical items and the WRO, will result in a URO.
  • DG Items: You must confirm that you have marked any relevant items as dangerous goods. 

Step 3: Select Shipping Type
Choose one of the following options:

  • Parcel
  • Palletized container or LTL
  • Floor loaded container

In this panel you also define how your inventory is configured:

  • One SKU per box (Recommended)
  • Multiple SKUs per box (watch video guide below)

Note! You can't mix multiple SKUs with different lot numbers. 

Step 4: Shipping Configuration
Insert the quantity and the number of boxes containing this quantity. You can add more rows by clicking the + sign on the right.
Important Notes:

  • You can't move to the next step until box configuration matches total item quantity. 
  • For Pallets: Enter only internal box configuration. The pallet structure doesn't matter. 

For multiple SKUs per box, click on the + sign to add SKU to specific configuration or add new box configuration by clicking Add next box configuration button. Note: You can't move to the next step until total box configuration matches total item quantity.

Step 5: Insert estimated date of arrival

Step 6: Review & Submit Order

Once you submit your WRO, a final confirmation message will appear, click Confirm to proceed.

Now Download the box labels. Note: Once you click Download box labels, a new tab will open on your browser. If you have ads blocker it will block this tab from opening.    

Once you finish ,you can see the WRO details and progress on the WRO summary page. Here you can also add the tracking number for each box. You can also re-edit tracking numbers is needed.  

How to Attach a WRO?

It is vital that each WRO is attached to the correct box. The items listed on the WRO must match the content inside the box. If the content in the box does not match the affixed WRO, the inventory will be placed in On Hold Receiving, which will cause delays in receiving and stocking your inventory.

It is important to give our receiving team easy access to the WRO you have created to allow your Shipping Unit to go in the Receiving Queue in the quickest manner possible. To do so, make sure you:

  • Place WRO somewhere visible.
  • Print your WRO from a printer with fresh ink to make sure it’s readable.
  • Do not place WRO on seams (where the box opens/closes).

Do:

Don't Do:

Important notes:

Per our turnaround times, receiving inventory takes up to 5 business days upon receipt and identification of each box/pallet at our fulfillment center(s). This turnaround time only applies to inventory that comes in with perfectly created and attached WROs.

For inbound inventory that ShipBob cannot identify, see this guide.

If a container (box or pallet) arrives more than 14 days after the first container in a WRO, receiving will be canceled and the inventory will be moved to On Hold/URO process.

Did this answer your question?